INDUSTRY FIELD GUIDE
Botanical collection accession records for AI
A garden label can change while the accession history remains tied to the same specimen.
NAICS 712130 · Zoos and Botanical Gardens
A garden label can change while the accession history remains tied to the same specimen. Smithsonian Gardens describes living collections systems and labels. A garden can create a fictional accession example to test whether a model preserves the relationship between identifier, name and location alias. Smithsonian Gardens collections information systems · Smithsonian Gardens labeling reference
Invent two accession labels and a confirmed name update for one. Give the other an older label with no supporting record. Ask which observation belongs to each practice specimen and what cannot be confirmed. Keep the observation date separate from the label revision.
Use no exact locations of sensitive species, collection access information, donor data, visitor images or protected records. Use dummy identifiers and original photos only where authorized.
Describe a living collection data sample
Original Fiund exercise
A changed display name must retain the specimen's accession identity
Two imaginary living-collection specimens use nonvalid accession IDs and original label text. No actual species location, donor or sensitive collection information is included.
| Record | Source | What it records |
|---|---|---|
| BC1 | Practice accession register | Specimen ACC-A display name Old-A, location alias Bed-1; ACC-B display name Old-B, Bed-2. |
| BC2 | Authorized name update | ACC-A renamed New-A effective day 6; accession ID unchanged. No location move recorded. |
| BC3 | Observation cards | Day-8 card names ACC-A/Old-A at Bed-1. Another card says New-B without accession ID or approved update. |
Question for the model
Which observation can still be traced to the renamed specimen, and what does the packet establish about ACC-B's name or either location?
Show the reference answer and checks
BC3's ACC-A identifier links the day-8 observation to the specimen renamed New-A under BC2, despite its stale Old-A display text. The name update does not establish a location move. The New-B card lacks an accession link and authorized update, so it cannot change ACC-B's recorded name. Preserve identity, naming history, location alias and observation date as separate evidence.
- Creating a new specimen whenever its display name changes.
- Applying an unlinked label or a name-only revision as evidence of a location move.
Fields to preserve
- Stable accession identity
- Maintains continuity across labels.
- Name revision and effective date
- Explains stale text on a later observation.
- Location alias and move event
- Keeps a naming change separate from physical movement.
Test another case
Add an authorized move for ACC-B but no name update. Ask the model to change location only and retain the unresolved New-B label.
Use invented labels and cleared original images. Exclude sensitive-species locations, access information, donors, visitors and protected collection records.
Discuss a contribution
Describe the sources you control, the task they could support and what has already been checked. Use the existing-data assessment for an archive or the collection brief for a new recording project. The contributor agreement defines Fiund’s licensing authority and compensation. A guide or fictional exercise does not establish an accepted collection or a sale.