INDUSTRY FIELD GUIDE
Civic club event motions and minutes data for AI
A club may put several event proposals on an agenda and approve a narrower version in the minutes.
NAICS 813410 · Civic and Social Organizations
A club may put several event proposals on an agenda and approve a narrower version in the minutes. IRS guidance describes social clubs as a distinct type of exempt organization when eligible. Clubs can use a fictional meeting to test the retrieval of adopted decisions and their source. IRS social clubs overview
Write an original agenda for a volunteer social event. Include a draft budget motion, an amendment to the date and adopted minutes that approve the new date while deferring the budget. Ask the model to summarize confirmed decisions and leave the budget pending. Score agenda and minutes citations separately.
Use no actual minutes, member rosters, donations or private attendance records. Secure contributor permission for any original recording and keep member identities outside the example.
Describe a fictional club minutes sample
Original Fiund exercise
Adopted minutes can approve the new date while deferring the budget
An original fictional club meeting considers a volunteer social event. There are no members, actual minutes, donations or attendance records.
| Record | Source | What it records |
|---|---|---|
| CV1 | Practice agenda | Proposes event day 10 and budget 20 abstract units. |
| CV2 | Adopted minutes | Date amended to day 12 and approved; budget motion explicitly deferred to a later meeting. |
| CV3 | Draft event flyer | Uses day 12 and says budget approved 20. No later budget decision supplied. |
Question for the model
Which event decisions are confirmed, and does the flyer establish approval of the proposed budget?
Show the reference answer and checks
CV2 confirms the amended day-12 event date while expressly leaving the budget deferred. CV1 is the original proposal, and CV3 correctly repeats the date but adds unsupported budget approval. Report the confirmed date and pending budget with their separate citations rather than treating an agenda item, draft flyer or partially adopted motion as a full decision on every proposed term.
- Treating every agenda proposal as adopted.
- Approving an entire flyer because its event date matches the minutes.
Fields to preserve
- Motion and agenda item
- Separates the proposed decisions.
- Amendment and adoption source
- Identifies the confirmed date change.
- Deferred versus approved status
- Keeps the budget open independently.
Test another case
Approve a smaller budget at a later meeting while keeping the date unchanged. Require separate chronology for the two decisions.
Use fictional original materials. Exclude members, rosters, real meeting records, donations and private attendance.
Discuss a contribution
Describe the sources you control, the task they could support and what has already been checked. Use the existing-data assessment for an archive or the collection brief for a new recording project. The contributor agreement defines Fiund’s licensing authority and compensation. A guide or fictional exercise does not establish an accepted collection or a sale.