{
  "title": "Government records schedule and hold evidence for AI",
  "source_page": "https://fiund.com/industries/public-records-retention-authority-data",
  "authorship": "Original fictional Fiund editorial exercise. No actual operating records or third-party source assets are included.",
  "example": {
    "title": "A schedule period does not resolve an active hold",
    "context": "Two imaginary record series and a generic hold notice support authority retrieval. No actual file, legal hold, deletion, disposition or record-management action is performed.",
    "records": [
      [
        "RH1",
        "Practice schedule revision S2",
        "Series A-10 has practice period 5 years, replacing S1's 3. Series A-01 remains 3 years."
      ],
      [
        "RH2",
        "Dummy age inventory",
        "A-10 record group age 6; A-01 record group age 4. Inventory dates are artificial."
      ],
      [
        "RH3",
        "Practice hold register",
        "Hold H names A-10 group; status unresolved with no release. No hold names A-01. Exercise rule requires authorized disposition review regardless of age."
      ]
    ],
    "question": "Which schedule and hold evidence apply to A-10, and do age or a similarly named series authorize disposition?",
    "answer": "RH1 applies S2's five-year period to A-10, not A-01's three-year rule. RH2's age of six exceeds that practice period, but RH3 still records an unresolved A-10 hold and requires authorized review. Neither age nor a similar series name resolves the hold or authorizes an action. Cite the exact series, revision and hold state, and leave disposition to the designated reviewer.",
    "failureModes": [
      "Treating a passed schedule period as permission to delete despite an unresolved hold.",
      "Confusing A-10 and A-01 or applying the superseded three-year revision."
    ],
    "fields": [
      [
        "Exact record-series ID",
        "Disambiguates similar schedule names."
      ],
      [
        "Schedule revision and period",
        "Identifies the current practice authority."
      ],
      [
        "Hold target and release state",
        "Preserves an independent restriction."
      ],
      [
        "Disposition-review requirement",
        "Keeps evidence retrieval separate from execution."
      ]
    ],
    "holdout": "Release H but leave the authorized disposition review absent. Require the model to resolve the hold while still withholding an execution authorization.",
    "boundary": "Use mock records and timelines only. Exclude actual files, real holds, personnel data and all actions to change or delete records."
  }
}